Preamble
The purpose of this document is to outline the Artificial Intelligence Terms (“Terms”) of the Department of Technology (“DoT”). These Terms establish our commitment to transparency, user privacy, and ethical practices in the utilization of artificial intelligence (AI). By defining our position on AI, we aim to mitigate legal and societal implications associated with AI technologies.
Effective Date
These Terms are effective as of September 21, 2024.
1. Use of AI
1.1 Definition of Services
We do not offer services that employ artificial intelligence (AI). Our operations primarily rely on traditional human processes. This statement clarifies our non-use of AI, thereby mitigating potential liability regarding misuse or misrepresentation of AI technologies and ensuring compliance with applicable regulations.
1.2 Limitations and Accuracy
While we aim for high accuracy, we may use AI algorithms for specific tasks such as spell-checking or formatting. These applications are limited and non-essential, helping to manage user expectations and reduce liability for errors attributed to AI functionalities.
2. User Consent and Control
2.1 Informed Consent
By using our services, you acknowledge that you are not interacting with AI. We do not collect personal data for AI modeling or training purposes. This section emphasizes informed consent, ensuring compliance with data protection laws, such as the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
2.2 Human Oversight
All processes are managed by human operators, ensuring users have access to clarification or support at all times. This highlights accountability and adherence to ethical standards, minimizing risks associated with automated decision-making.
3. Data Privacy and Usage
3.1 Data Collection
We do not collect, store, or process personal data for AI purposes. Any information provided is solely for service delivery, aligning with privacy regulations that mandate disclosure of data collection practices.
3.2 Data Retention and Deletion
Since we do not utilize AI, we have no AI-related data retention or deletion processes. Necessary data is retained per our Privacy Policy, ensuring compliance with legal requirements related to data management and user rights.
3.3 Third-Party Sharing
We do not sell or share your data with third parties for AI purposes; any sharing is limited to what is necessary for service provision, protecting user privacy and meeting regulatory transparency demands.
4. Transparency and Explainability
4.1 Clarity of Operations
With no AI in use, our service functions are based on clearly defined processes. We encourage inquiries for further understanding of our operations, thereby building trust and complying with legal expectations.
5. Liability and Accountability
5.1 Service Use
You agree to use our services in a legal and ethical manner. We cannot be held liable for issues unrelated to our service outputs, which is essential for protecting the organization against claims related to misuse or misunderstanding.
5.2 Accountability Mechanisms
Should you encounter issues or believe there has been a breach, please report it to us via email or phone for investigation. This provision supports accountability and complies with legal obligations.
6. Ethical Considerations
6.1 Non-Discrimination
Our services comply with non-discrimination laws and must not be used for unlawful or discriminatory purposes, vital for compliance and legal protection.
7. Security
7.1 Service Security
We implement robust security measures to protect our services. However, we cannot guarantee absolute security, which is crucial for liability management and aligns with legal standards for risk disclosure.
7.2 Incident Response
In the event of a security breach, we will promptly notify users and take appropriate actions to protect affected parties, in line with legal requirements for breach notification.
8. User Responsibilities
8.1 Appropriate Use
You are responsible for using our services ethically and legally. Do not rely solely on our outputs for decisions that may cause harm or violate laws, delineating user responsibility essential for liability mitigation.
8.2 Feedback and Reporting
If you notice issues or experience unintended consequences, please report them to us at [insert contact information]. We value your feedback for improving our services.
9. Regulatory Compliance
9.1 Legal Frameworks
Our services comply with applicable legal and regulatory frameworks, including the GDPR and CCPA. Explicitly stating compliance reinforces our commitment to legal standards.
9.2 Jurisdiction and Dispute Resolution
These Terms are governed by the laws of California. Disputes will be resolved according to these laws, clarifying the legal context for dispute management.
10. Updates and Changes
10.1 Version Control
We reserve the right to update these Terms to reflect changes in our services or legal obligations. Significant changes will be communicated via the Website or email.
10.2 User Notification
By continuing to use our services after updates, you accept the revised Terms, ensuring user acknowledgment is crucial for maintaining enforceability.
Contact Information
We welcome your engagement as we navigate the evolving landscape of AI governance and its legal implications. Reach out to us at 1.805.669.8683 or email us at technology@department.email.
Definitions
- Artificial Intelligence (AI): Any system capable of performing tasks that typically require human intelligence, including but not limited to decision-making, language understanding, and pattern recognition.
- User Data: Any information provided by users while interacting with our services.
Enforcement and Compliance
These Terms are enforceable under applicable law, and any violations will be addressed according to our established policies.
Review and Amendment Provisions
These Terms will be reviewed annually to ensure compliance with evolving legal standards, with amendments communicated to users as necessary.